Efficient stock control, supplier relationship management, group organization, and real-time stock movement monitoring are core functions of the CoSMOS POS & ERP system.

Short Overview

Track your active stock, add new items when they arrive, onboard suppliers, and organize your catalog into production or inventory groups to streamline operations.

1. Managing Catalog Groups & Categories(Optional)

In CoSMOS POS & ERP, groups (such as Kitchen, Bakery, Bar, or Stock Categories) are managed inside the Inventory module rather than the product list:

1. Access the sidebar navigation on the left of the dashboard, select Inventory and switch to the Stock In History (or Production History) tab.
2. Click the Configure Groups button tab.
3. In the pop up form that appears, click the + (Plus) button to create a new group.
4. Input the Group Name (e.g., Beverages, Mains, Painkillers), and add a brief description(optional).
5. Click Create to save the group.
6. Configure Custom Fields: Click on a group and select + Field to configure custom tracking fields for that group (e.g., Cooking Temperature, Batch Quality Check). Use this to collect additional information beyond the default fields during Purchases, Restocks, or Recooks.

2. Adding Purchased Items & Registering New Stock

Record incoming inventory shipments from external vendors to update quantities:

1. Access the sidebar navigation on the left of the dashboard, select Inventory, switch to the Stock In History (or Production History) tab.
2. Select the Record Stock In (or Record Production) button.
3. Search and choose the product you are restocking. If it is an Outside Product / Supplier Purchased item, the procurement details form will automatically toggle.
4. Fill out the shipment details:

- Actual Received: The count physically verified.

- Supplier: Select your vendor (or select the "+" button to register a new vendor inline).

- Unit Cost: The purchase price per unit.

- Batch Number: Assign a code for expiry date monitoring.

1. Select Save to update inventory levels instantly.

3. Onboarding Suppliers

Maintain a central list of your vendors to simplify purchasing operations:

1. Access the sidebar navigation on the left of the dashboard, select Inventory, switch to the Suppliers tab.
2. Select the Add Supplier button.
3. Input the vendor's profile details:

- Company Name: Business name of the vendor.

- Contact Person: Main point of contact.

- Phone & Email: Contact details for purchase orders.

1. Select Save to add the vendor.

4. Auditing Stock Movement

Track the history of every inventory change:

1. Access the sidebar navigation on the left of the dashboard, select Inventory, switch to the Stock Movement tab.
2. Review the chronological log showing:

- Opening Stock: The initial quantity of the product at the start of the day.

- Added Stock: Stock received from suppliers, or produced locally/in-house today.

- Sold Stock: Units sold through POS terminals today.

- Closing Stock: The calculated ending quantity (Opening + Added - Sold).

- Variance: Financial difference between actual sales and expected sales.

Related Guides

• Product & Menu Management
• Tender & Credit Accounts